Chapter 1 · Administration

Article 3. Officers and Employees

Sections 1-301 to 1-316 · 16 sections

1-301 Appointment.

At the second regular meeting of the Governing Body in February of each year, the mayor, by and with the consent of the council, shall appoint a City Clerk and City Treasurer, and may appoint a City Attorney, City Prosecutor, Municipal Judge, Police Chief, Fire Chief, Public Works Director, Public Officer, Building and Zoning Director, a Chief Building Official and such other officers as may be deemed necessary for the best interest of the City. Such officers shall serve at the pleasure of the Governing Body and shall hold their respective offices until removed or until their successors have been appointed and qualified. The duties of said officers shall be as set forth herein and in the job descriptions adopted by the Governing Body. Appointed officers of the City need not be qualified electors of the City and may be non-residents of the City or the State of Kansas, but must reside within 30 miles of the City of Louisburg. All such appointments and the salaries of such officers shall be entered on the journal of proceedings of the Governing Body.

(K.S.A. 15-204; C.O. No. 14; C.O. No. 16; Code 2020; Ord. 1180; Ord. 1219)

1-302 Employees.

The council shall have authority to hire all employees or such authority may be delegated to the City Administrator. All employees are considered to be at-will employees.

1-303 Removal.

(a)A majority of all members-elect of the Governing Body may remove any appointed officer or employee.

(b)For good cause, the mayor may suspend at any time any appointed officer or employee.

1-304 Vacancy in office.

Whenever a vacancy occurs in any appointive office for whatever reason, the mayor by and with the consent of the Governing Body shall appoint a person to fill said vacancy. Any person appointed to fill such vacancy shall serve until removal or until the next regular time of appointment.

1-305 City clerk.

The City Clerk shall:

(a)Be custodian of all city records, books, files, papers, documents and other personal effects belonging to the City and not properly pertaining to any other office;

(b)Carry on all official correspondence of the City;

(c)Attend and keep a record of the proceedings of all regular and special meetings of the Governing Body;

(d)Enter every appointment of office and the date thereof in the journal;

(e)Enter or place each ordinance of the City in the ordinance books after its passage;

(f)Publish all ordinances, except those appropriating money, and such resolutions, notices and proclamations as may be required by law or ordinance.

1-306 Same; fiscal records.

The City Clerk shall:

(a)Keep an accurate account of all bonds issued by the City;

(b)Keep a record of all special assessments.

1-307 Same; seal; oaths.

The City Clerk shall:

(a)Have custody of the corporate seal of the City and shall affix the same to the official copy of all ordinances, contracts, and other documents required to be authenticated;

(b)Have power to administer oaths for all purposes pertaining to the business and affairs of the City;

(c)Keep suitable files of all such oaths required to be deposited in his or her office.

1-308 Same; withholding agents.

The City Clerk is designated as the withholding agent of the City for the purposes of the Federal Revenue (Income) Act, and shall perform the duties required of withholding agents by said act or any other act requiring withholding from the compensation of any city officer or employee. The clerk shall perform such other duties as may be prescribed by the Governing Body of the Kansas statutes.

1-309 Finance director/city treasurer.

The finance director/city treasurer shall:

(a)Prepare and keep suitable fiscal records according to generally accepted accounting principles;

(b)Assist in preparing the annual budget;

(c)Keep a full and accurate record of all money received and paid out in a ledger book provided by the Governing Body;

(d)Publish an annual financial statement;

(e)Deposit all public monies and sign all checks of the City;

(f)Pay out city funds only upon orders or warrants properly signed by the mayor and City Clerk;

(g)Perform such other duties as may be prescribed by the Governing Body or the Kansas statutes.

(Code 2020)

1-310 City attorney; office; duties.

There is hereby established the office of city attorney. No person shall be eligible for the office of city attorney who is not an attorney at law admitted to practice in the Supreme Court of the State of Kansas. The city attorney shall be charged with the general direction and supervision of the legal affairs of the City. The city attorney shall:

(a)Attend meetings of the City Council when so directed to attend;

(b)Advise the City Council and all officers of the City upon such legal questions affecting the City and its offices as may be submitted to him or her;

(c)When requested by the City Council, give opinions in writing upon any such questions;

(d)Draft such ordinances, contract, leases, easements, conveyances, and other instruments in writing as may be submitted to him or her in the regular transaction of affairs of the City;

(e)Perform such other duties as may be prescribed by the Governing Body and the Kansas statutes.

1-311 City engineer.

The city engineer shall be a licensed professional engineer in the State of Kansas. He or she shall be responsible for duties as agreed on by the Governing Body and the parties involved.

1-312 City prosecutor; office; duties.

There is hereby established the office of city prosecutor. No person shall be eligible for the office of city prosecutor who is not an attorney at law admitted to practice in the Supreme Court of the State of Kansas. The city prosecutor shall exercise and perform the prosecutorial affairs of the City. The city prosecutor shall:

(a)Provide such prosecutorial services as necessary relating to the violations of city ordinances;

(b)Appear in municipal court and prosecute all violations of city ordinances;

(c)Perform such other duties as may be prescribed by the Governing Body.

The same person may be appointed to more than one appointive office, or employed in more than one department, except that the same person shall not be appointed to incompatible offices. Salaries or wages of such persons shall be pro-rated between the proper funds of the several offices or departments.

1-313 Appointment or employment in more than one position.

The same person may be appointed to more than one appointive office, or employed in more than one department, except that the same person shall not be appointed to incompatible offices. Salaries or wages of such persons shall be prorated between the proper funds of the several offices or departments.

1-314 Conflict of interest.

(a)No city officer or employee shall be signatory upon, discuss in any official capacity, vote on any issue concerning or otherwise participate in his or her capacity as a public official or employee in the making of any contract with any person or business:

(1)In which the officer or employee owns a legal or equitable interest exceeding $5,000 or five percent, whichever is less, individually or collectively with his or her spouse; or

(2)From which the officer or employee receives, in the current or immediately preceding or succeeding calendar year, any salary, gratuity, other compensation, or remuneration having a dollar value of $1,000 or more; or

(3)In which he or she shall hold the position of officer or director, irrespective of the amount of compensation received from the ownership held in the business.

(b)The prohibitions contained in subsection (a) of this section shall not apply to the following:

(1)Contracts let after competitive bidding has been solicited by published notice; and

(2)Contracts for property or services for which the price or rate is fixed by law.

1-315 Personnel rules and regulations.

The City of Louisburg Personnel Policies and Guidelines dated February 15, 2016, as set by Ordinance No. 1053, is hereby amended by adding Chapter 4, section 4.17 Education Reimbursement Program. The policy is hereby incorporated in this ordinance as if fully set out herein with an effective date of December 18, 2017.

(Ord. 977; Ord. 1053; Ord. 1090; Code 2020)

1-316 Purchasing policy.

The City of Louisburg Purchasing Policy dated October 5, 2026, is hereby adopted as the purchasing policy for this jurisdiction. The policy is hereby incorporated as if fully set out herein with an effective date of October 5, 2026.

(Ord. 1054; Code 2020; Ord. 1203; Ord. 1231)