CHAPTER XVIII. OTHER BOARDS, COMMISSION AND COMMITTEESCHAPTER XVIII. OTHER BOARDS, COMMISSION AND COMMITTEES\ARTICLE 1. DOWNTOWN COMMITTEE

(a)   COMMITTEE CREATED. There is hereby established a Downtown Committee to consist of five appointive members and two standing ex-officio members.

(b)   DURATION. The Committee shall perform its duties and responsibilities until June 2025, at which time the Committee shall be dissolved, unless otherwise determined by resolution passed by the Governing Body.

(c)   SCOPE. The Committee’s activities and scope for recommendations shall be limited to the boundaries of the study area, as submitted in the Downtown Louisburg Revitalization Plan.

(d)   MEMBERSHIP.

(1)   The five appointive members shall be appointed by the Mayor with the approval of the Governing Body. Of the five members, there shall be one appointed from each of the City’s four Wards. In the appointment of such members, the Mayor shall consult with the Council representative from each respective ward. There shall also be one member appointed as the representative of the Chamber of Commerce.

(2)   The two standing ex-officio members shall be the Mayor and the City Administrator. The ex officio members may also specify a designee to take the place of the member in the case of absence or conflict of schedule.

(e)   VOTING. Unless otherwise noted, only appointive members shall have voting rights on matters decided by the committee.

(f)   TERM OF OFFICE: The original terms of office for members shall be as follows:

(1)   Wards 1 and 3: 1-year term

(2)   Wards 2 and 4: 2-year term

(3)   Chamber of Commerce: 1-year term

Thereafter each year the Mayor shall annually appoint successors, with approval of the City Council, ward representatives for two-year terms. The Chamber of Commerce representative shall serve a one-year term, to be appointed on an annual basis. If a vacancy occurs prior to the expiration of a term, such vacancy shall be filled by appointment by the Mayor with the approval of the Governing Body, and such appointment shall be for the unexpired term only. At the end of a term the position shall become vacant and shall remain vacant until such time as a member shall be appointed by the Mayor and approved by the Governing Body. Any member may be removed for good cause by the Mayor and with approval of the Governing Body.

(g)   COMPENSATION. Members of the Committee shall serve without compensation.

(h)   ORGANIZATION. The Mayor, or designee, shall preside as chairperson at all meetings of the committee, and shall have the tie-breaking vote on all questions when the members present are equally divided. At the first official meeting, and annually thereafter in June, the members shall select a vice-chairperson and secretary, and said members shall perform the usual functions of their offices.

(i)    QUORUM. A minimum of three appointive members of the Committee shall be a quorum for the transaction of business.

(j)    RULES. The Committee is hereby authorized to adopt its own bylaws and procedures related to the conduct of meetings subject to the laws of the State of Kansas and the policies and ordinances of the City of Louisburg.

(k)   REPORT TO COUNCIL. The Committee shall make a report of all its proceedings and recommendations to the Governing Body at least twice each year.

(l)    MEETINGS. The members of the Committee shall meet within 30 days following their appointment, and shall meet thereafter at least once each month at such time and place as it may fix by resolution. Special meetings may be called by the chairperson or in his or her absence by the vice-chairperson.

(m)  RECORDS. The Committee shall cause a proper record to be kept of all its proceedings.

(n)   DUTIES AND RESPONSIBILITIES. The board shall act as an advisory board for the city in the following capacities:

(1)   Act in an advisory capacity to the Mayor and City Council in the promotion of downtown Louisburg.

(2)   Act in an advisory capacity to the Mayor and City Council in the implementation and/or revision of the Downtown Louisburg Revitalization Plan and the Downtown Revitalization Committee: Report to Council- July 7, 2014.

(3)   Study and make recommendations to the Mayor and City Council concerning any issue the Committee deems relevant to City policy regarding downtown Louisburg.

(Ord. 1034; Code 2016)

The planning commission shall consist of nine members, two of whom shall reside outside the city limits and within a limit of three miles from the city limits.

The members of the planning commission shall be appointed by the Mayor with the approval of the City Council. The members of the commission first appointed shall serve respectively for terms of one year, two years, and three years, divided equally or as nearly equal as possible between these terms as one, two, and three years. Thereafter members shall be appointed for terms of three years each. If a vacancy occurs prior to expiration of a term, such vacancy shall be filled by appointment by the Mayor with the approval of the Council and such appointment shall be for the unexpired term only. At the end of a term the position shall become vacant and shall remain vacant until such time as a member shall be appointed by the Mayor and approved by the City Council. Members of the commission shall serve without compensation for their services.

The powers and duties of the planning commission shall be as established by the Kansas Statutes Annotated.

The members of the city planning commission shall meet within two weeks following their appointment and organize by selection of one of their members a chairperson and one as vice-chair person, who shall serve one year and until his or her successor has been selected and qualified. The city planning commission shall meet thereafter at least once each month at such time and place as it may fix by resolution. Special meetings may be called by the chairperson or in his or her absence by the vice-chairperson. A majority of such commission shall constitute a quorum for the transaction of business. The commission shall cause a proper record to be kept of all the proceedings.

All members of the commission shall serve without compensation, but they may be reimbursed for their expenses actually incurred in the performance of their duties.

No member of the commission shall be removed during his or her term of office, except for cause, and after a hearing held before the governing body by whom he or she was appointed, or in case of disqualification by moving out of the city, or by moving out of the area represented by him or her on the planning commission.